Requirements
Workshops must be inclusive and consider diversity in all aspects, including speakers, hosts and participants, especially regarding balanced gender representation. Please encourage contributions from everyone using different techniques, such as small group discussions or platforms that allow anonymous participation, such as Sli.do. Most negative feedback from previous workshops often relates to a lack of dynamic engagement, i.e. too many back-to-back slide presentations.
Workshops will run as hybrid events, so efforts should be made to include remote attendees to a similar level as those in the room. We need to get a consent from all speakers before the event to ensure that we can run them as hybrid sessions, please use this link for the consent forms.
Resources available
Each room will have a laptop computer, projector, screen, pointer for presentations and an OWL video conferencing camera. A Sli.do account is available on request to engage with the workshop participants, so please list this clearly in your agenda by 10 March 2025. Late requests will be on a best effort basis.
This year we have multiple rooms available for the workshops as well as space for breakouts. We have 3 rooms that will be set up in a theatre style as these rooms will be used for other type of sessions as well, these rooms are the larger rooms. On top of that we have a room that will be set up in a classroom style and 3 smaller rooms set up in a classroom style. The catering room will have round tables and these could be used for breakouts from the workshops as well. If you require a particular chair or table set-up, or require some specific resources, please send an email to allhands@elixir-europe.org by 12 May 2025 with the subject “[Room Setup]” and we will do our best to help. We will be asking all attendees to register for the Workshops before the event so we can work out the cappacity of each room ahead of the event, this might mean that you might not get your prefered set up of the room.
Each Workshop is provided with Agenda located in this Folder, Leads already have edit access. It will include a blank agenda pre-populated with the Title, Abstract and co-Lead names. Please use this document to plan the workshop structure, and upload any slide decks or other resources to the Folder and link to them from the agenda. The slide templates are available here. The allocated day and start time of the workshop will be added to the agenda by the Hub in due course.
There will be five parallel sessions of five workshops. Assuming similar attendance to previous years, you should anticipate up to 80 participants in person with a number joining remotely. Please visit rooms well ahead of your session to check the physical layout is suitable and to test for any technical or connection issues. Technical support will be available, but this will be shared between parallel workshops, so we ask for your patience and understanding.
Any further questions please contact fabio.liberante@elixir-europe.org or david.lloyd@elixir-europe.org
The poster size should all be vertical (portrait) size A0
Printed on paper or linen
A poster Template is available but not compulsory
Posters will be reviewed for scientific content and poster design by the ELIXIR Poster Reviewing Committee Prizes awarded for:
Best poster
Best poster presented by a student / new researcher
All documents, slides and posters related to the All Hands meeting can be published on the ELIXIR F1000Res Gateway All Hands event area
